Learn All About WordPress Users

WordPress Users

About This Lesson

With WordPress you can create multiple users who can access the admin area of your site.

You can also give these users “roles”, so you can limit what they can and can’t do with your site. So for instance, you can create a site that has 3-4 authors, 2 editors and an administrator.

Within this lesson I’ll be showing you how to,

  1. View the current users you have on your site
  2. Add new users
  3. Set “roles” for users
  4. Edit details of existing users
  5. And I’ll show you how to delete users you no longer want

The only prerequisite for this lesson is that you know what WordPress is!

Course Navigation

How To Use WordPress Course

This is Step 7 Part 3 – See the full course here!

Read All About It

The “Users” Section Of WordPress

To get to the users section within WordPress, you need to login to the admin area of your WordPress site.

WordPress Users

  1. Then on the left hand side, click “Users”
  2. This will then then show you a list of all the current users you have on your site
  3. From here you can add a new user
  4. And if you hover the mouse over a particular user, you’ll be able to edit some of the users information
  5. Or delete a particular user

Add A New User

When you click “Add New”, (number 3 in the image above), you’ll be taken to a screen similar to the image below.

Here you can create a brand new user and give them basic user information, such as a First Name, Last Name, Username and Password.

Add A New User

User Roles

Within the “Add New User” screen, you can also give the user a “Role”.

The choices here are,

  • Administrator: – This means the user will be able to do all the same things that you’re currently able to do. They can install or delete plugins and themes. They can add or remove users. In fact an administrator can basically do anything with your site. (Keep this only to people you trust.)
  • Editor: – This type of user will be able to create and publish posts without needing you to confirm the posting. They can also manage posts of other people. And they can moderate comments. But they can’t install plugins or change themes.
  • Author: – Will be able to create and publish posts without needing you or and editor to confirm the posting.
  • Contributor: – Will be able to create their own posts, but will need an administrator/editor, to publish it for them.
  • Subscriber: – Someone who can create a profile on your site and manage this profile, but that’s about all they can do.

Please note, this is a basic summary of what these roles do, if you want, you can see more details about user roles and their capabilities at the WordPress site.

Edit Existing Users

If for any reason you want to edit some of the details of an existing user, go to the main “user” section within WordPress and hover your mouse over the user you want to make changes on, then click the edit button that appears.

Within the edit user section, you can change user roles, contact information, passwords and a few personalization options that WordPress gives you.

Most of the options within “Edit User” are pretty self explanatory so you don’t need me explaining them to you.

The only part where you may need some more information is the “Personal Options”, which I’ll quickly walk you through now.

Edit User

  1. Visual Editor: – Ticking this box would stop this user from being able to create content with the visual editor. (If you don’t know what the visual editor is, click here.)
  2. Admin Color Scheme: – This lets you set the color scheme for the admin area. So like in the above image, you’ll see I’ve temporarily set “Midnight” as the color scheme and those colors now show in my navigation menu. These colors will be used throughout the admin area
  3. Keyboard Shortcuts: – This does what it says, “Enable keyboard shortcuts for comment moderation“. These keyboard shortcuts are designed to save time by allowing users to rapidly navigate and perform actions on comments. (I’ve personally never used them myself.). If you want to learn more about these shortcuts, click here.
  4. Toolbar: – Unticking this would remove the toolbar from this particular user when they’re viewing the “live” version of your site.

Delete Users

And finally, if you want to delete a user, go to the main “user” section within WordPress and hover your mouse over the user you want to remove, then click the delete button that appears.

Delete A User

And that’s it for this lesson!

Next Steps

If you’re reading this as part of the “Learn how to use WordPress course”, you might also want to check out the other lessons in Step 7.

  1. Learn All About WordPress Post Formats
  2. Learn All About WordPress Comments
  3. Learn All About WordPress Users
  4. Learn All About The WordPress Media Library
  5. Learn All About The WordPress “Tools”