See How To Create And Setup Email Accounts For Your Website
About This Lesson
When you buy a domain name, you have the chance of creating email accounts using your domains address, for instance @localdoneforyou.com.
So instead of having,
- or email@example.com
You can have,
- or firstname.lastname@example.org
- or email@example.com
And so in this lesson I’ll show you how to set that up.
The whole process is pretty simple and you’ll be able to add your new email account into Gmail/Hotmail/Outlook, or whatever you use to send and receive your current email. (Although in this lesson I’ll be showing you how to add it into a Gmail account.)
If you haven’t already, you’ll need to register a domain name and setup hosting.
This lesson is broken up into three parts.
In the first part, you’re going to create your email account.
2) – Go to emails
In the second part, you’ll set up your new email account so you can receive emails. (Steps 1 – 3).
In the third part, you’ll set up your new email account so you can send emails. (Steps 4 – 8).
1) – Go to Gmail settings
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Step By Step – How To Create An Email Account
To begin with, we need to create the email account we’re going to use, so that’s what we’ll do in the first three steps.
Step 1/3 – Login To Your cpanel Account
First, you’ll need to login to your cpanel account.
Wondering what cpanel is?
It’s basically a place where website owners can setup, manage and maintain their sites.
Within your cpanel you’ll be able to do things like, create email accounts, install software/services on your site, upload files and lots more.
This isn’t something you’re going to use all that often, I don’t think I’ve logged into my account for 6 months.
Also note, this is sometimes called “Control Panel”.
In my case, because I’m hosting my site on SiteGround (affiliate link), I can access my cpanel by visiting the homepage of SiteGround, then hovering over the login button and entering in my username and password and then clicking login.
(If you’re using a different hosting provider, they’ll tell you how to access your cpanel. You’ll probably be given the information when you sign up.)
(The username you need to login to SiteGround (affiliate link) will come from the confirmation email you got when you joined SiteGround, which will be similar to the image below. And your password, will be the password you created when you joined.)
Step 2/3 – Go To Emails
Once logged in, you’ll see a page similar to the image below, click “My Accounts”.
Then click “Go to cPanel”.
You then need to scroll down and click “Email Accounts”.
Step 3/3 – Create Your Email Account
Next we create the email account we want to use, to do that we’re going to fill out this form.
- Type what you want to come before @yourdomainname.com. So this could be your name, sales, contact, contactus, whatever you want.
- Give your email a password (and take note of it)
- The “Mailbox Quota” sets how much can be stored in your mailbox. When the mailbox exceeds this limit, incoming mail will be returned to the sender, saying that your mailbox is full. I normally set this to the max 1000.
- When done, click “Create Account”
And that’s it. Your email account has been created.
Note: If you want more than one email account, you’ll just need to repeat this process.
Step By Step – How To Setup An Email Account
Now that you have an email account, you need to add it to your mail client, i.e. Gmail, Hotmail, Outlook, etc.
In this example I’m going to use Gmail, but it’s a similar process for other mail clients.
To begin with, we’re going to setup this account so we can receive emails. (Steps 1 – 3). Then we’ll set it up to send emails. (Steps 4 – 8).
Step 1/8 – Go To Gmail Settings
First you need to login to your Gmail account, and then go to settings.
Step 2/8 – Add A POP3 Mail Account
Next choose the,
- “Accounts and Import” tab
- Then next to the heading “Check email from other accounts (using POP3):”
- Click the link “Add a POP3 mail account you own”
Step 3/8 – Setup Your Account To Receive Email
This will then open a popup. You’ll need to enter in the email address you just created.
Once you click “Next Step”, you’ll have a number of settings and options you need to choose from.
- Your username is the email address you want to use
- Your password is what you created in Step 3 of “How To Create An Email Account”
- Pop Server: you’ll need to get this information from within your cpanel account. Which I’ll show you how to do below
- Change the port to 995
- If you’d like to keep a copy of each message that Gmail retrieves on your hosting server, select this. If not, leave it blank. I normally tick this
- Select this option to have all information sent through a secured connection
- You can choose to put each message that comes to this email address into it’s own label within Gmail. That way it’ll all be in one place and not mixing with your other email accounts
- This works well with the above option. This way, instead of your emails going to the label you create AND your inbox, it’ll just go into the label you create, keeping them altogether, in one easy to access label
- When done, click “Add Account”
That’s it. You’ll now be able to receive email!
Pop Server – Get The Information You Need From Your cpanel Account
Once there, if you scroll down you’ll find the email account you created, click the “More” option and click “Configure Email Client”. Like in the image below.
This is where you’ll see the information that you need. (Note: the settings you need may be different to the image below.) You want the top line next to “Incoming Server:”.
You can then input these details into Gmail.
And that’s all you need to do, to be able to receive emails.
Step 4/8 – Setup Your Account To Send Email
Now we need to setup Gmail so you can send emails. To do this,
- Go to the Gmail Settings,
- Then the “Accounts and Import” tab
- And next to the heading “Send mail as:”
- Click the “Add another email address that you own” link
Step 5/8 – Add Your Email Account To Send Emails
This will then bring up the settings which let you add an email account you can send from.
- Name: This lets you set what name will be shown to the people you send an email to. This can be a company name or a persons name or anything really.
- Treat as an alias: I have no idea what this does. Sorry. Although I will say I always keep it ticked and I’ve never had any problems. You can click the “Learn More” link to try and understand what this feature does. If you figure it out, let me know!
- When done click “Next Step”
Step 6/8 – Send Mail Through Your SMTP server
You then need to fill out the details of your SMTP server. To do this, you’ll need to find some information within your cpanel.
Once there, find the email account you created, click the “More” option and click “Configure Email Client”. Like in the image below.
This is where you’ll see the information that you need. (Note: the settings you need may be different to the image below.)
You’ll then input these details into Gmail.
- You get the SMTP server information, as I showed you above
- You get the port number information, as I showed you above
- The username/password is the email address you want to use and the password you created in step 3/3 above
- Choose SSL
- Once you’ve filled out these details, click “Add Account”
- This will then check these details are correct and then move you onto the next step
Step 7/8 – Verify You Own The Email
Finally you’ll have to verify that you own the email account you want to send from.
Google will send you an email, which will have a verification number in it.
Go to your inbox/label and look for this email. Then input the code you get given and click verify.
Step 8/8 – All Done – Try It Out
And that’s it.
You should now be able to send and receive email.
All you now need to do is give it a test run to make sure it works.
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